Online file server
At present, these digital infrastructures of the company have gained prominence due to two fundamental factors:
On the one hand, the need to comply with data protection laws such as RGPD.
On the other, due to the need to protect the information stored against Ransomware and other types of attacks.
In a world where the issue of security has become a priority for all companies, we can see how file servers are still vulnerable even in well-known companies
It is about having a file repository, in a private environment, that allows the company to continue storing documents and share them with employees through roles or access permissions. So let discuss here online file server with details.
Move the physical server to the online file servers
Among the diversity of servers that companies can have, we are going to focus on the popular Windows Server.
Mounting the Windows file server in the Cloud can be a matter of minutes. Configuring the way in which users will access folders is something else.
The two ways to provide shared access to folders are typical: through remote sessions or through a VPN. The speed of file transfers will depend a lot on the chosen provider.
It is a solution that eliminates the hardware of the company and provides a higher level of security. It suffers from still being a very basic solution that does not offer additional features such as web or mobile access, online document editing, mail integration, action traceability, and other features.
It can also be expensive, if you opt for working in remote sessions, we are talking about € 200 per month for 10 users, a CPU is recommended for each user. Maintenance requires IT personnel.
Hire Microsoft Sharepoint service
It is a system used by thousands of companies around the world.
Of course, it is not a basic document server, rather it falls into the category of Document Management system or Content Manager. It is very complete and with many additional features that are integrated with Office tools.
Many of the features it offers may not be required and the environment may be difficult or complex to use.
Until recently, the installation of a server and the purchase of licenses was necessary. Now the service is available in the Cloud.
The price may be one of the highest we can find. Sharepoint plans on Microsoft's web: SharePoint Online options
Mount your own Cloud as NextCloud
A free software solution that allows companies to set up their private document cloud.
Born as a private alternative to Dropbox and Drive, here we have to emphasize the “private” because the system will be managed by the company and will have its own storage, the files do not circulate to unknown places of US companies. (The issue with Public Cloud). Therefore, it allows complying with the GDPR if it is installed in a European provider.
Therefore, it requires the installation of a server in the Cloud. Technical personnel is needed for the installation and maintenance that is usually carried out on Linux platforms, which together with their design provide great security.
Of course, this alternative removes all the excuses for privacy and data protection from those who think Dropbox is a business-friendly file system.
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